Invite your team

Invite people to your organisation and give each a role.

Before you start

• Only an Owner can see the Team page and invite people.
• You can set one of three roles: Owner, Editor or Viewer. Pick the role in the table below.
• Invites expire after 7 days.
• Every plan includes unlimited seats. Invite only people who work for you or with you, such as staff, contractors or clients.

Can they…	Viewer	Editor	Owner
See Home, runs, campaigns, brands, formats and the library	Yes	Yes	Yes
Start runs, review, and use Try again	No	Yes	Yes
Sign in to the InDesign or Figma app	No	Yes	Yes
Create, edit and delete brands, campaigns, formats and logos	No	Yes	Yes
Delete library files	No	Yes	Yes
Manage the team	No	No	Yes
See usage and manage billing	No	No	Yes
Set how long the library keeps files	No	No	Yes
Link or unlink a Canva team, and manage everyone’s app sign-ins	No	No	Yes

Every organisation needs at least one owner.

1. Open Organisation > Team.
2. In Invite someone, enter their Email.
3. Choose their Role. It starts as Editor.
4. Select Invite. You see “Invite sent.”
5. The person gets an email. They open it and select Accept invite. The page says which role they’re joining as.
6. To change a role later, use the Role menu on their row.
7. To remove someone, select Remove, then Yes, remove. Select Keep to back out.

Pending invites appear under Pending invites, with their expiry date. Select Resend to send the email again, or Revoke to cancel it.

To add another owner, set their Role to Owner. There’s no separate transfer step. To hand over, make the other person an Owner, then change your own Role.

If something goes wrong

You see	What to do
“They’re already in this organisation.”	They’re already a member. Change their role on their row if needed.
“There’s already an open invite for this email. Resend it instead.”	Select Resend under Pending invites.
“Too many invites for now. Try again later.”	Wait, then try again.
“This invite has expired or doesn’t exist.”	Send a new invite.
“This invite is for a different email address.”	The person must sign in with the invited address.
“You can’t remove yourself.”	Ask another owner to remove you.
“An organisation needs at least one owner.”	Make someone else an Owner first.
“Canva users return while their team is linked. Set them to viewer, or unlink the team.”	Set the person to Viewer, or an owner unlinks the Canva team on the Apps page.
“They also belong to another organisation. They can remove it from their own account page.”	Ask them to remove it from their Account page.

What’s next

• Sign in shows what your team sees when they join.
• Install the app for your design tool.
• Plans and billing for what your plan includes.